1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDE

Description

(Prior to Board Meeting - 5:45p - 6:15p Middle School Art and Music Presentation in Board Chambers)

Middle School Showcase - Page Dettmann

Recommendation
N/A

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: 

Expansion of Tech Active program to include Language Arts and Social  Studies at Sarasota Middle beginning next year

Lamarque Update

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Aaron Talley - School Reform

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	- PASS
Vote Results
Motion: Frank Kovach
Second: Caroline Zucker
Shirley Brown	- Aye
Frank Kovach	- Aye
Jane Goodwin	- Aye
Caroline Zucker	- Aye
Carol Todd	- Aye

Motion Minutes: Carol Todd participated in the Board meeting remotely via speaker telephone and voted via E-Agenda voting system.

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation

That the March 18, 2014  (Monthly Work Session) and March 18, 2014 (Regular Board Meeting) minutes be approved.

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: 04-01-14 .pdf
Attachment: 04-01-14 add1.pdf

RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS

Description

Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Assignment Appeal Board in accordance with policies with the School Board.  They are presented for formal ratification.

Recommendation
That the reassignment of students to schools be ratified as presented.

Attachment: SB Reassignment Agenda 4.1.14.pdf (Confidential Item)

GENERAL ITEMS

9. APPROVAL OF SALARY SCHEDULE

Description
A temporary hourly salary lane has been added to facilitate external technicians for auditorium/stage lighting.

Recommendation
That the salary schedule be approved as presented.

Attachment: Temporary-Substitute 1314-Revised 031714 (2).pdf

AGREEMENTS/CONTRACTS

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE CITY OF NORTH PORT, FLORIDA THROUGH ITS NORTH PORT FIRE RESCUE DEPARTMENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
The School Board offers to enrolled students a Health Science Program, and The City of North Port, Florida through its North Port Fire Rescue Department, manages a Fire Rescue Department.  The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in actual patient-centered situations in a Fire Rescue Department and The City of North Port, Florida through its North Port Fire Rescue Department has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between The City of North Port, Florida through its North Port Fire Rescue Department and The School Board of Sarasota County, Florida be approved as presented.

Attachment: North Port Fire Rescue Affilation Agmt FINAL-3-3-14.pdf

11. AMENDMENT TO AGREEMENT BETWEEN COMMUNITY REHAB ASSOCIATES, INC. AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR PHYSICAL/OCCUPATIONAL/SPEECH THERAPY SERVICES

Description
This is an Amendment to an existing Agreement with Community Rehab Associates, Inc. for the increased need of services in the area of speech language therapy.  The positions became vacant due to staff obtaining family medical leave.

Recommendation
That the Amendment between Community Rehab Associates, Inc. and the School Board of Sarasota County, Florida, not to exceed $344,610.00, be approved as presented.

Attachment: Comm Rehab 2013-14 AMENDMENT 1.pdf

12. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE SARASOTA COUNTY PUBLIC HOSPITAL DISTRICT, D/B/A SARASOTA MEMORIAL HOSPITAL AND THE SARASOTA MEMORIAL HEALTH CARE SYSTEM AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description

The School Board offers to enrolled students various health care and hospitality related programs at District Schools including the Sarasota County Technical Institute and District operated secondary schools; and the Sarasota County Public Hospital District d/b/a Sarasota Memorial Hospital and the Sarasota Memorial Health Care System offers clinical education experiences.  The School Board desires to provide to its students a clinical learning experience and the Hospital has agreed to make its facility available to School Board for such purposes.

Recommendation
That the Affiliation Agreement between the Sarasota County Public Hospital District, d/b/a Sarasota Memorial Hospital and the Sarasota Memorial Health Care System, and The School Board of Sarasota County, Florida be approved as presented.

Attachment: SMH Affiliation Agreement2014.doc.pdf

FIELD TRIPS

13. APPROVAL OF THE SARASOTA HIGH SCHOOL FIELD TRIP TO CHICAGO, ILLINOIS ON MAY 23, 2014 THROUGH MAY 26, 2014

Description
This is an inter-curricular annual Speech and Debate competition in which students will compete with other high school students from around the country.   

Recommendation
That the Sarasota High School field trip to Chicago, Illinois on May 23, 2014 through May 26, 2014 be approved.

EXPULSIONS

14. APPROVAL OF EXPULSION CASE NO. 13-120

Description
The student listed in Expulsion Case No. 13-120, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On 11/08/2012, the student listed in Expulsion Case No 13-120, violated School Board Policy 5.30 and 5.34 Possession of Stolen Property.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota  County Schools until 6/2/2014.

Recommendation
That in accordance with provisions of Sections1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-120, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO. 13-120.pdf (Confidential Item)

15. APPROVAL OF EXPULSION CASE NO. 14-286

Description

The student listed in Expulsion Case No. 14-286, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On 2/25/2014, the student listed in Expulsion Case No. 14-286, violated School Board Policy 5.322 Possession of Drugs.  It is the recommendation of the Superintendent that the student be expelled from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and the entire 2014-2015 academic year.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-286, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and the entire 2014-2015 academic year.

Attachment: EXPULSION CASE NO. 14-286.pdf (Confidential Item)

16. APPROVAL OF EXPULSION CASE NO. 14-025

Description

The student listed in Case No. 14-025, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On 9/13/2013, the student listed in Expulsion Case No. 14-025, violated school Board Policy 5.34 D Solicitation of a Sexual Act in Exchange for Money.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until 9/25/2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-025, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and until 9/25 of the 2014-2015 academic year.

Attachment: EXPULSION CASE NO 14-025.pdf (Confidential Item)

17. APPROVAL OF EXPULSION CASE NO. 14-154

Description

The student listed in Expulsion Case No. 14-154, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On 12/6/2013, the student listed in Expulsion Case No. 14-154, violated School Board Policy 5.322 Possession of Drugs.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until 6/3/2014. 

Recommendation

That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-154, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO 14-154.pdf (Confidential Item)

18. APPROVAL OF EXPULSION CASE NO. 14-151

Description
The student listed in Expulsion Case No. 14-151, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement.  On 3/4/2014, the student listed in Expulsion Case No. 14-151, violated School Board Policy 5.34 Harassment/Inappropriate Activity.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County School until 6/3/2014.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-151, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year.

Attachment: EXPULSION CASE NO. 14-151.pdf (Confidential Item)

19. APPROVAL OF EXPULSION CASE NO. 14-302

Description
The student listed in Expulsion Case No. 14-302, is in violation of School Board Policy 5.34(1)(D) Possession and Distribution of Pornographic Materials.  On 3/4/2014, the student listed in Expulsion Case, No. 14-302, violated School Board Policy 5.34(1)(D) Possession and Distribution of Pornographic Materials.  It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County School until June 2, 2015.

Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 14-302, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2013-2014 academic year, the 2014 summer session, and until June 2 of the 2014-2015 academic year.

Attachment: EXPULSION CASE No. 14-302.pdf (Confidential Item)

20. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 14-268

Description

School Board Policy 5.34(4) permits the Board to hold in abeyance, the expulsion of a student if the student participates in a recognized alternative-to-expulsion program.  This student is being placed in an alternative school.

Recommendation
That Expulsion Case No. 14-268, be held in abeyance per School Board Policy 5.34(4).

Attachment: EXPULSION CASE NO. 14-268.pdf (Confidential Item)

MATERIALS MANAGEMENT

21. APPROVAL TO AWARD BID #14-0288 FOR THEATRICAL STAGE EQUIPMENT, RIGGING, LIGHTING SYSTEMS AND RELATED STAGE ELECTRICAL EQUIPMENT, INSPECTION, MAINTENANCE, AND REPAIR SERVICES

Description
A bid to provide 'Theatrical Stage Equipment, Rigging, Lighting Systems and Related Stage Electrical Equipment, Inspection, Maintenance, and Repair Services was received on March 6, 2014.   The bid of Heritage Product Resources, Inc., met the advertised specifications and falls within budgetary guidelines.  This bid is for a period of one year with the option to renew for two additional one-year periods.  The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department. 

Recommendation
That the bid of Heritage Products Resources, Inc., to provide 'Theatrical Stage Equipment, Rigging, Lighting Systems and Related Stage Electrical Equipment, Inspection, Maintenance, and Repair Services in an amount not to exceed $100,000.00, be approved as presented.

Attachment: TheatricalStage14-0288REC.pdf

22. APPROVAL TO AWARD BID #14-0287 FOR FIRE ALARM INSPECTION AND MAINTENANCE SERVICE

Description
Bids to provide 'Fire Alarm Inspection and Maintenance Service' were received from three vendors on March 5, 2014.  The bid of Commercial Electrical Systems Company was the best low bid meeting the advertised specifications based on a sealed scenario.  This bid is for a period of one year with the option to renew for two additional one-year periods.  Funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.

Recommendation
That the bid of Commercial Electrical Systems Company, to provide 'Fire Alarm Inspection and Maintenance Service' in an amount not to exceed $400,000.00, be approved as presented.

FACILITIES

23. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERS

Description
The Facilities Services' change orders are summarized on the enclosure for ease of review.  These change orders collectively total a decrease of $51,558.08 in gross contract dollars.

Recommendation
That the Facilities Services' change orders be approved and/or ratified as presented.

Attachment: Facilities Services change orders.pdf

24. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE D/W MIDDLE SCHOOLS COT LABS-CONSTRUCTION PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in the final payment to the contractor.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Middle Schools COT Labs Construction final payment.pdf

25. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE D/W MIDDLE SCHOOLS COT LABS-DESIGN PROJECT

Description
All work has been completed and all close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in the final payment to the contractor.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Middle schools COT labs design final payment.pdf

26. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE TEL STUDIOS RENOVATIONS PROJECT.

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in the final payment to the contractor.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation

That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: TEL Studios renovations final payment.pdf

27. ACCEPTANCE OF FACILITIES SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO THE CONTRACTOR FOR THE GARDEN ELEMENTARY WALK-IN FREEZER REMODEL PHASE 2 PROJECT

Description
All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in the final payment to the contractor.  The Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the final payment to the contractor be approved as presented.

Attachment: Garden Elementary walk-in freezer remodel phase 2 final payment.pdf

CONSTRUCTION

28. ACCEPTANCE OF CONSTRUCTION SERVICES' PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE TUTTLE ELEMENTARY SCHOOL-OLD MEDIA CENTER RENOVATION CONSTRUCTION PROJECT

Description

All work has been completed and all required close-out documents have been received from the contractor.  The final project costs have been internally audited and are enclosed herein in Change Order 1 for approval.  The Director of Construction Services Department has determined that the project is complete in accordance with state statues.

Recommendation

That the Tuttle Elementary School-Old Media Center Renovation Construction project be accepted as complete and the final payment to contractor be approved as presented.

Attachment: BAIenc4-1-2014_ProjCompl+FinalConPymt-CO1-TuttleOldMediaRenovation.pdf

29. APPROVAL OF UPDATE #1 TO THE 2014 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County School projects.  These submissions are in accordance with School Board Policy #7.71.  The initial list was Board approved on 1/7/2014 (Item #30).  The newly added firms are identified in the enclosure at the end of the initial listing.  Upon Board approval, the pertinent date for these submissions will be incorporated to the existing list.

Recommendation
That Update #1 to the 2014 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: BAIenc4-1-2014_Update1_2014AnnualCertification.pdf

30. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)

Description

The Construction Services' Change Order(s) are summarized on the enclosure for ease of review.  These change orders collectively total an increase of $51,105.88 in gross contract dollars.

Included in these change orders are ($0.00) credit for Direct Material Purchase(s).

Recommendation
That the Construction Services' Change Order(s) be approved and/or ratified as presented.

Attachment: BAIenc4-1-2014_CSD-COs.pdf

31. APPROVAL FOR THE RENEWAL OF PROPERTY INSURANCE PROGRAM EFFECTIVE MAY 1, 2014 THROUGH MAY 1, 2015

Description

The renewal modifies the expiring program by increasing the insured loss limit from $70,000,000 to $100,000,000 and removing all self-insured retention beyond the deductible to the $100 million limit.   Policy coverages for multiple sub-limits have also increased as identified in the attachment.  The total annual cost [premium + regulatory fees] is $3,183,905.03.  This represents a premium decrease of $404,630 or 11.60% from the existing program.  The decrease in premiums is due to a decrease in the total insurable values of property in the District of 2.166% and a rate decrease of 9.65%.  Property insurance premiums are paid by the local Capital Improvement Fund.

 

Recommendation
That the property insurance renewal effective May 1, 2014 through May 1, 2015, be approved by the Board as presented.


Attachment: Property Renewal 05_01_14.pdf

Motions:
That the property insurance renewal effective May 1, 2014 through May 1, 2015, be approved by the Board as presented.	- PASS
Vote Results
Motion: Caroline Zucker
Second: Frank Kovach
Shirley Brown	- Aye
Jane Goodwin	- Aye
Frank Kovach	- Aye
Carol Todd	- Aye
Caroline Zucker	- Aye

Motion Minutes: Carol Todd participated in the Board meeting remotely via speaker telephone and voted via E-Agenda voting system.

32. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Carol Todd announced that she is resigning as School Board member and will send her resignation letter to the Governor tomorrow. She thanked her family, Wilma Hamilton, Lori White, School Board employees, the citizens of Sarasota County, and fellow Board members for all their encouragement and support during her tenure. Jane Goodwin, Shirley Brown and Caroline Zucker each thanked her for all her years of service, wished her the very best, and stated that she will be very much missed.

33. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: 

The Chair adjourned the regular Board meeting at 7:50 p.m.

We certify that the foregoing minutes are a true account of the regular Board meeting held on April 1, 2014 and approved at the regular Board meeting on April 15, 2014.

___________________            ____________________
Secretary                                   Chair
Lori White                                  Jane Goodwin